Publicity co-ordinator, Sydney

Allen & Unwin

Allen & Unwin, Australia’s leading independent book publisher, are seeking a publicity co-ordinator to join our dedicated team. This role will provide the Publicity Department with administrative and system-related support.

Key responsibilities area

• General enquiries: First point of contact for all general enquires from media, authors and other partners. Management of personal inbox, publicity inbox and publicity calls—understanding and prioritising requests, acting quickly in the event the request is time critical.
• General administrative support: Supporting publicist with mailouts and couriers, binding manuscripts, liaising with authors, department post, manage department intern’s workload, process invoices, warehouse and stock liaison.
• Manage media clippings: Management of Streem keywords and newsletter function, scanned clippings from magazines, converted websites to PDF, double check and file newspapers.
• Database management: Ongoing maintenance of the publicity database, events schedule, annual pitch document and festival spreadsheet as necessary.
• Produce publicity assets: Including but not limited to media releases, tour schedules, pitch documents and other relevant materials. Manage publicity team comms and newsletters. Work closely with publicity manager and publicity director to plan and develop more complex materials.
• Event support: Provide admin support for author tours, launches, literary festivals and events as necessary. Includes booking travel, updating itineraries and some chaperoning as required. The role involves some travel and additional evening and weekend work. At such times, time in lieu or ‘toil’ will be accrued.
• Publicity & marketing director support: Work closely with the PR & marketing director to ensure all departmental deadlines are met, development of relevant publicity materials and general administrative duties.
• Management of interns: Maintain the publicity teams roster of interns, manage the relationships with the universities, place the job advertisements and manage the workload of interns.
• Industry relationships: Develop and maintain strong working relationships with media, booksellers, festivals and event organisers.
• Allen & Unwin: At all times represent A&U in the highest professional standard to media, partners and talent.
• Low level PR campaigns
• Any other duties as directed by the publicity director.

Personal Effectiveness

• Team player, share industry updates, willingness to participate in team sessions, work in a positive and collaborative way.
• Show initiative and a hands-on approach to ongoing team projects.
• Exceptional time management skills. All duties carried out with accuracy, efficiency and timeliness.
• Read! We love well informed, enthusiastic readers.
• Creative problem solving, an ability to think outside of the box.
• Demonstrate strong communication skills.
• Treat all colleagues, customers and suppliers with respect.
• Demonstrate a reliable and flexible approach to workload and deadlines.

Required qualifications, experience and/or skills

• Bachelor’s degree in Communications or equivalent
• Previous experience in publicity
• Experience within the publishing or arts industries will be favorably looked upon
• Above average verbal and written communication skills
• Intermediate Microsoft Office skills.

Please email your application by Monday, 12 December to:

Peri Wilson, publicity & marketing director, A&U

jobs@allenandunwin.com

Category: Jobs